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Officers Policy 111.02

Officers Policy 111.02
Johnson County Community College
Series: 100 Board of Trustees
Section: Organization of the Board

Applicability: This Policy applies to the Johnson County Community College (“JCCC” or the “College”) Board of Trustees (the “Board”).

Purpose: The purpose of this Policy is to set out the officer positions and their duties.

Statement:

Pursuant to K.S.A. 71-201, the Board shall select its own officers as it may deem desirable, from among its own membership. The officers of the Board are Chair, Vice Chair, Treasurer and Secretary. The Secretary may be the chief administrative officer of the College or such other employee of the College as authorized by the Board. All other officers shall be Board members. To be eligible for election as Chair, a Board member shall have served at least one full year as a member of the Board prior to election as Chair. Each office shall be filled by majority vote of the Board following nomination and second from the floor by members of the Board at the annual Organizational Meeting in accordance with the Meetings of the Board Policy. Officers will serve for a term of one year or until a successor is appointed to such position. Modifications to the Board officers and committee members may be voted upon periodically: by majority vote to fill vacancies or to address unforeseen scheduling conflicts of Board members, or by a vote of five (5) members of the Board as otherwise deemed necessary.

An ad hoc nominating committee will be appointed by the Chair to recommend such officers to the Board. Each officer is subject to the approval of by a majority vote of the Board. To promote varied representation, no Trustee may be nominated for or serve in the same office for more than two consecutive years at a time. A Trustee completing a second consecutive term in an office of the Board shall not be eligible for re-election to that office for a minimum period of twelve (12) calendar months following the next annual Organization Meeting.

Officers:

Officers of the Board will perform the general duties ascribed to each position below either personally or through designee.

I. Duties of Chair

A. Presides at meetings of the Board of Trustees;
B. Calls special meetings as necessary;
C. Acts as spokesperson for the Board in communication to the public;
D. Approves Trustees travel requests;
E. Reviews and approves travel and expense reimbursement for other Trustees and the College President in accordance with Reimbursement of Travel Expenses Policy 216.01; and
F. Performs other duties as may be prescribed by law, assigned by the Board or reasonably necessary to carry out duties as Chair.

II. Duties of Vice Chair

A. Acts as temporary chair in the absence of the Chair or at his/her request;
B. Acts as parliamentarian for Board meetings, in consultation with Board counsel;
C. Reviews and approves travel and expense reimbursement for Chair of the Board in accordance with Reimbursement of Travel Expenses Policy 216.01; and
D. Performs other duties as may be prescribed by law, assigned by the Board or reasonably necessary to carry out duties as Vice Chair.

III. Duties of Treasurer (in conjunction with the president of the College or designee, if applicable)

A. Through administrative staff, receives and arranges for custody of all College funds
B. Reviews reports regarding the status of College funds and informs the Board of the fiscal condition of the College;
C. Signs financial documents as prescribed by law; and
D. Performs other duties as may be prescribed by law, assigned by the Board or reasonably necessary to carry out duties as Treasurer.

IV. Duties of Secretary (in conjunction with the president of the College or designee, if applicable)

A. Prepares and distributes agendas for all meetings of the Board;
B. Notifies Board members of the dates/times of all meetings of the Board;
C. Provides for a record of the minutes of all meetings and transmits a copy to each member;
D. Provides for the proper custody of all records, proceedings and documents of the Board; and
E. Performs other duties as may be prescribed by law, assigned by the Board or reasonably necessary to carry out duties as Secretary.

Date of Adoption:
Revised: 06/17/1993, 11/06/1997, 05/21/2009, 07/16/2009, 01/18/2018, 11/18/2021, 11/17/2022, 08/17/2023