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Policy on Policies 111.00

Policy on Policies 111.00
Johnson County Community College
Series: 100 Board of Trustees
Section: Duties and Responsibilities of the Board

Applicability: This Policy applies to the development and maintenance of all Johnson County Community College (“JCCC” or the “College”) Policies and Operating Procedures.

Purpose: The purpose of this Policy is to define the criteria and prescribe the process for developing and maintaining College Policies and Operating Procedures.

Definitions:

“Policy” means a written statement of guiding or governing principles adopted by the Board of Trustees that (1) provides rules or direction for the conduct of affairs that directly or substantially affect the College, (2) achieves compliance with laws or regulations, or (3) addresses a risk to the College.

“Operating Procedure” means a written operational process that implements College Policy or describes how to carry out specific institutional functions.

Statement:

College Policies provide broad guidance or governing principles about issues of continuing relevance to the affairs of the College. As such, College Policies should not be subject to frequent change and must:

  1. Enhance the College’s mission;
  2. Promote operational efficiency and effectiveness;
  3. Be legally compliant;
  4. Apply broadly throughout the College;
  5. Provide clear and understandable direction; and
  6. Be specific enough to be enforceable.

As facilitated by the Office of General Counsel, College Policies and Operating Procedures shall be developed, approved, and maintained in accordance with this Policy to promote consistency, efficiency, and transparency. Current versions of College Policies and Operating Procedures shall be published in a central location on the JCCC website in a manner that is accessible to the public.

College departments may adopt internal department policies and standard operating procedures consistent with College Policies and Operating Procedures. If a department policy or standard operating procedure conflicts with College Policies or Operating Procedures, the College Policies and Operating Procedures will control.

I. Development

Requests for new Policies or Operating Procedures shall be made as provided by existing JCCC Policies and Operating Procedures and in accordance with the formal review and approval process managed by the Office of General Counsel, which is available internally or upon request (“Policy and Operating Procedure Development and Revision Process”).

II. Review and Revision

All College Policies and Operating Procedures are reviewed on a three-year to five-year cycle but may be reviewed off-cycle as necessary. The Office of General Counsel will maintain a schedule for review, work with applicable stakeholders to revise on schedule or as needed, and then facilitate any proposal for substantive revision through the Policy and Operating Procedure Development and Revision Process.

A. Non-Substantive Revision
For the purposes of this Policy, non-substantive revisions include changes to College Policies or Operating Procedures that do not change the substantive meaning of the Policy or Operating Procedure, such as corrections to grammar or spelling errors, changes in formatting, updates to statutory or regulatory citations, or updates to names or titles. Such non-substantive revisions may be made without approval of the Board of Trustees or President, as applicable. All other revisions to College Policies or Operating Procedures must be reviewed through the Policy and Operating Procedure Development and Revision Process and approved as described herein.
B. Substantive Revision
For the purposes of this Policy, substantive revisions include all changes to College Policies and Operating Procedures that do not qualify as non-substantive revisions, including but not limited to the development of new College Policies and Operating Procedures and the rescission of existing College Policies and Operating Procedures. To become effective, substantive revisions must be reviewed through the Policy and Operating Procedure Development and Revision Process and approved as described herein.

III. Approval

College Policies are approved both initially and following review and revision upon the affirmative vote of a majority of Trustees present at a regular or special meeting of the Board of Trustees and become effective upon adoption or upon a later date if specified in the Policy.

College Operating Procedures, except those governing only the Board of Trustees, are approved both initially and following review and revision upon approval and signature by the President and become effective upon the date specified in the Operating Procedure.

College Operating Procedures governing only the Board of Trustees are adopted upon affirmative vote of a majority of Trustees present at a regular or special meeting of the Board of Trustees and become effective upon the date specified in the Operating Procedure.

Date of Adoption: 11/16/2023
Revised: